ChatGPT-Assisted Project Proposals by Psychoactive

Apr 1, 2024
2:30 Minutes

In mid-2023, my role at Psychoactive Studios evolved significantly with the introduction of ChatGPT into our operational framework. This integration has fundamentally altered how we craft project proposals and Statements of Work (SOWs), ushering in an era of heightened efficiency and creativity. Many colleagues express surprise and curiosity about the extent to which ChatGPT underpins our daily operations. In response, I've decided to demystify our approach, aiming to empower others in the industry with the insights gained from our experience.

Role of ChatGPT: At Psychoactive Studios, ChatGPT serves as a collaborative tool that streamlines the proposal and SOW drafting process. It functions as an intelligent assistant, enhancing our ability to quickly generate high-quality documents that resonate with our clients and accurately represent their needs.

Input: The process begins with a client interaction, often a call, the details of which are meticulously recorded and summarised using’s transcription service. This information, alongside any client-provided briefs, business, or marketing documents, forms the core input for ChatGPT. I also introduce myself to ChatGPT, outline our requirements, and provide examples of past SOWs to set the context.


  1. Initial Client Interaction: Utilise for transcription of client calls to capture essential project details.
  2. Data Consolidation and Context Setting: Compile all relevant information and introduce the project context to ChatGPT, including examples of past work for reference.
  3. Interactive Query Session: Engage in a detailed query session with ChatGPT, focusing on specifics such as creative direction, design, technical requirements, and collaboration methods.
  4. Drafting the Proposal: Work with ChatGPT to create a high-level draft, then refine it iteratively to add depth and address nuances.
  5. Deep Dive into Conceptualisation: Spend extensive time discussing every aspect of the project, leveraging ChatGPT’s capabilities for brainstorming and conceptualisation.

Efficiency Gains: Note the significant reduction in time required to complete proposals, without sacrificing quality or creativity.

Expectation: The culmination of this process is a detailed, creative, and professionally crafted proposal or SOW that not only meets but exceeds client expectations. By integrating ChatGPT into our workflow, we aim to achieve unparalleled efficiency and innovation in our proposals, setting the groundwork for exceptional project outcomes.

It's important to highlight that while ChatGPT is a powerful tool, the success of this approach is underpinned by our team's deep industry knowledge and creative expertise. The technology acts as an accelerator, enabling us to focus on the creative aspects that truly differentiate our proposals.

As we continue to explore the capabilities of AI within our industry, it's clear that tools like ChatGPT are not just adjuncts but central to redefining our creative processes. For those intrigued by the potential of AI in enhancing operational efficiency and creativity, I recommend further exploring the concept through resources such as Edi Hezri Hairi's insightful article on mastering ChatGPT prompt engineering, which can be found here.

By embracing the R.I.S.E framework (Role, Input, Steps, Expectation), we've not only optimised our workflow but have also set a new standard for innovation within the creative industry.